Minutes of the Lauren Board of Directors
January 27, 1999
President Joe Morris called the meeting to order at 7:05 p.m. in the Manager's Office. Present were other Board members Mike Silverstein, Elizabeth VanderPutten and Waldemar Wajszczuk. Owner Sara Ahmad attended part of the meeting.
Treasurer's Report
The report covers both November and December. In November, the Condominium had a surplus of $4980 while in December there was a deficit of $5330. For the year, we had an overall surplus of $46,790. For the year we had an income of $836,705 and expenses of $789,915. Expenses were under budget by 41,722, primarily due to low electricity during the summer and winter. Also, there were savings in contract expenses that resulted from the conversion to the new chiller. Operating income was over budget by $5,068, mostly due to a one-time rebate from the chiller installation.
Action Items
Tier 11 Noise and Leak
Owner Sara Ahmad reported an intermittent but very annoying sound in the tier 11. The sound is generally at night. The sound is a slow hitting sound. The board tried to identify possible causes. There has been an intermittent water leak. The Property Manager will check with each owner/tenant in the tier for both the sound and the leak. He will also check with the building engineer.
Elevator noise
President Morris reported a new noise in the elevator. Property Manager has checked with Schindler, but the sound has not yet been identified. He will keep checking.
Damage to a car in the parking lot.
An owner reported extensive scratching to his car. He requested that the Board consider installing another camera. The Board agreed this was a reasonable request and asked the Property Manager to get specifications and a quotation. There is one more space on the system for a camera. The Board authorized the Property Manager to proceed if the cost is less than $2,500. A letter will be sent to all persons who are registered parkers in the parking lot.
Annual Meeting
The Board tentatively set the Annual meeting for Wednesday, May 5 at 7:00
Roof Replacement Engineering Study
The Board requested that the Property Manager get a bid for an engineering study for the roof replacement from Seale Engineering. Part of the study will also determine when the replacement needs to take place. The assumption of the board based on earlier studies is that this should be done in 2000.
Air Handler
The Board noted that the air handler seems to be providing much better service. The Board authorized payment for $650 cost overrun on the chiller installation.
Survey of Condo Fees
The Board agreed to participate in a nationwide survey of condo fees. For participation, the Board will receive the results that can help in budgeting
Lobby Redecoration
The Board approved the following expenditures associated with the punch list and urged the Manager to have them completed by the next Board meeting.
1 Mirrors. The small, convex security mirrors in the lobby and elevator will be re-installed
2 Handrail. Unstable rail will be fixed.
3 Front Office Wall Unit. Contractor will fix brackets.
4 Lobby Ceiling Lighting. Contractor will repair the lighting.
5. Garage and Laundry Intercoms. The Board approved their repair for $710.
6 Lobby Mirror. The mirror will be replaced. The board will work with the contractor to determine cost sharing if appropriate.
7 Lobby Door. An infrared unit will be purchased that will open the door exiting the lobby.
8 Bulletin Board. The board had asked for cost estimates for one with a brass edging. The price seemed too high ($2,000 with installation) Mike Silverstein agreed to get a different set of options this week.
Committee Reports
There were no committee reports
Review and Discussion
The following items were discussed.
1 Elevator Decor. The consensus of the Board continues to be to redo the elevators, including lighting, ceiling, and wall treatment. Instructions were given to the Property Manager to identify detailed design options for the ceiling and lighting and to obtain material samples for wall coverings for the next meeting.
2 Lobby Furnishings. A Board committee assigned to select furniture options (Adrienne Simenhoff and Elizabeth VanderPutten) has made a recommendation for furniture designs. The committee will have selections for upholstery and a rug to present at the next meeting.
3 Lower Lobby Tile. The Board decided not to replace the lower lobby tile or office ledge at this time. The decision was based on cost (estimated full replacement cost is $14,000) and on consideration of the present color scheme of walls and ceiling.
Manager's Report
The manager submitted his regular written monthly report, which the Board reviewed.
New Business
There was no other new business
Next Meeting
The next meeting of the Lauren Board of Directors will be on March 3, 1999, at 7:30 PM, in the Manager's Office.
Adjournment
The meeting was adjourned at 9:15. Executive session followed.
Respectively Submitted
Elizabeth VanderPutten
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