The Lauren Condominium Owners Association

 
Minutes of the Board of Directors - June 3, 1998

 

all to Order

President Joe Morris called the meeting to order at 7:05 p.m. unit 109. Present were Board members Joe Morris, Adrienne Simenhoff, John Doolittle, Mike Silverstein and Elizabeth VanderPutten; Property Manager Walter Krolman; and for a portion of the meeting unit owners Dennis Wiggins and Don Benedick. Also attending a portion of the meeting was Arthur Brown.

lection of Officers

President                            Joe Morris
First Vice President          Adrienne Simenhoff
Second Vice President    John Doolittle
Treasurer                           Mike Silverstein
Secretary                            Elizabeth VanderPutten

reasurer’s Report

The Association is in good financial order. Total cash on hand is $467,787 with net cash available of $443,702. The amount of income the Lauren received in April was $445 more than projected. Operating expenses were under budget by $7,131. This was mainly in the area of grounds, legal, audit and marketing accounts.

Current capital reserves are $377,804. This is the highest it has ever been but is due in part to deferred expenditures, such as lobby redecoration and chiller. Capital expenditures in April were $33,575 for the chiller. Approximately $35,000 is still to be spent on the chiller and $55,000 on lobby renovations.

There were no association-initiated activities in investments in April.

Walter Krolman briefed the Board on the procedures used to ensure the appropriate handling of the Condominium funds.

ction Items

Lobby Renovations

Matt Gifford of Georgetown Design reviewed the elevator decoration plans with the Board. The Board emphasized that it wanted a design that would look good and be consistent with the new lobby design, but that would also withstand the extreme wear that the elevators get. Gifford presented a number of options to the Board, none of which was fully acceptable. The Board discussed how the current treatment has been very durable. The Board asked Georgetown Design to give a sample with carpet treatment that ties in with the rest of the building. The Board thanked Georgetown Design for its work. The lobby renovation should start around June 21st.

Tour of Building

The Board asked Walter Krolman to schedule a building tour for the Board on June 15 at 7:00. This is done each year to ensure that all security and safety systems are in place.

Air-handling system

Walter Krolman has gotten three bids for a replacement air-handling system for the hallways. He will work out final details of the bids. He will present a final recommendation to the President. Based on previous Board decisions about this, the President is authorized to sign the purchase order.

Cable System

D.C Cable has sent a new contract including a five-year term, exclusive use. Based on advice of the Condominium lawyer, Krolman will try to negotiate keeping our current contract.

Washington Gas

Washington Gas Energy Services, a subsidiary of Washington Gas, submitted a proposal that proports to save 9% over previous years. The Board approved the contract.

Bus Idling

At the annual meeting, several owners complained about the increasing number of tourist buses idling at the Summerfield Suite Embassy Square Hotel. Walter Krolman will call the manager.

Year 2000 Bug

The Board asked Walter Krolman to check with each of the vendors to see if the various systems in the building are compliant.

Petition from "Shack Events" to hold a Carnival in our neighborhood

The Board discussed a petition from "Shack Events" to hold a carnival in the Lauren neighborhood. The Board decided that a gathering of this kind on July 4 would be detrimental to the neighborhood. The President will write a letter opposing the event.

ommittee Reports

There were no committee reports.

tatus Review and Discussion Items

There were no review and discussion items.

roperty Manager's Report

Walter Krolman will continue to work to resolve the billing dispute over health insurance. The Board authorized purchase of a new VCR for the security system.

ew Business

Litigation

On May 22, 1998, a lawsuit was filed by Ms. Jan Schneider in the Superior Court of the District of Columbia (Civil Action Number 98ca003887). The Association and several individuals were named as defendants in the case.

Lawsuit Discussion

The Board discussed the Schneider lawsuit and reviewed issues concerning insurance coverage and indemnification of individual defendants.

ext Meeting

The next meeting of the Board will be July 15, 1998 at 7:00 PM in Unit 109. Owners and residents are welcome.

djournment

The meeting was adjourned at 9:15. Executive session followed.

Respectfully Submitted,
Elizabeth VanderPutten, Secretary
Home: (202) 822-9281
eavanderp@yahoo.com

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