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MINUTES
OF THE LAUREN BOARD OF DIRECTORS MEETING CONVENING
OF MEETING READING,
MODIFICATION, AND ACCEPTANCE OF MINUTES OF THE MEETING OF DECEMBER
15, 2011 NOTE TREASURER'S REPORT DISCUSSION ACTION
ITEMS Modification of Front Door project The Manager is soliciting bids for installation of electronic fobs to replace
keys for the front door and perhaps other areas such as the roof-level door and
the entry to the basement lobby from the garage. Given costs, the Board did not
approve changing the stairwell locks to a fob system. Elevator Surrounds Building Façade Hot Water Heater Responsibility for damage caused by other units or the common areas Smokers Cardboard recycling COMMITTEE REPORTS Landscape committee REVIEW
STATUS AND DISCUSSION ITEMS Leak of the windows on the Penthouse level Washers and Dryers Matching Paint for door repairs Garage piping leaks
JANUARY 17,
2012
The
meeting was called to order at 7:05 p.m. by Roger Hirschland. Present were other
board members Dwight
Clark, John Filice,and Elizabeth VanderPutten, as well as Property Manager
Walter Krohlman, and Sameer Sheth, owner of unit 209.
The minutes of the December meeting were accepted as written.
The
Board acknowledged with appreciation the return of Cacho to the Lauren in good
health.
Highlights of the report for 2011: Capital expenditures were
under what was projected by the reserve study. Some of these, of course, may
just be postponed expenditures such as the front door entry. There was $37,517
of contingency capital expenditures, but this is less than was budgeted on the
Lauren budget. A portion of this was the building inspection following the
earthquake and the additional water heater based on the need that was determined
after the installation of the previous three installations. Operating
expenditures were under budget by about $35,000, which is approximately what we
have been advised to do by the auditors.
[See attached treasurer's report for
details.]
Based on previous discussion, the Board agreed that the interior door will be
sliding, but that the outside door would be a manual "swing" door. The
main reason for this is to maintain a more regular climate in the lobby. The
overall opening will be larger than the current one. At issue is the size and
direction of opening of the outside door. The Board approved a single outside
door of 46 inches, the largest size that the consultants say can be easily
opened. The Board asked the manager to get drawings to scale before final
approval.
The built-out "surrounds" around the elevator doors have become worn and torn in many places. The Board discussed
putting carpeting on the elevator surrounds, but was concerned about cost and
aesthetics. The Board asked the manager to get additional options.
Seal submitted a proposal for drawing up the specifications for the façade
repair and for inspection of whatever work is contracted. The Board approved the
contracts.
All four of the heaters are working and there are spare igniters, but the Board
has not gotten a report from the manufacturer about why the heaters were failing
at an unacceptable rate. The board directed the manager to get such a report no
later than the next meeting.
After extensive discussion with legal counsel about relevant D.C. law and the
Lauren bylaws, the Board noted that unit owners are responsible for covering the
cost of repairing damage to their units, regardless of the cause, unless
negligence is clearly involved at the source of any leak. Owners will receive a
copy of the legal clarification in conjunction with announcements of the annual
meeting.
The Board has received complaints about smoke emanating from a unit on the
fourth floor. The manager will discuss this with the potential offender. Owners
and tenants are reminded that Lauren policy and bylaws state that an owner or
tenant may not create a noxious or dangerous condition that affects others.
Secondhand smoke is considered a noxious condition.
The board directed management to try to do more recycling of cardboard.
The President reported a number of people who have their dogs relieve themselves
on the grass just this week. The Board asked the manager to get a cost estimate
for a low fence just for the corner lot at 20th and N, on a test basis, to see
if that will discourage dog walkers from allowing their pets on Lauren property.
The board is still awaiting bids through Seal Engineering for repairs of the
window panels, which leak during heavy rain.
The board continued to review options. The Board did agree that the new machines
would only use card readers. There are a number of reasons this. Coins must be
counted and carried to a bank, which are both heavy and potentially a security
problem. The proposed solution includes one large washer, but there may be
problems with the plumbing in the building to use that size washer. The manager
will check on what will need to be done to allow for one large unit The Board
agreed in principle with the proposed project pending clarification of the
plumbing. The Board asked the manager to send a summary of comparative costs of
leasing versus owning the laundry equipment.
The manager has received the correct code for touch-up paint from the original
contractor, but the paint for door repairs has not yet been procured.
With Cacho back, garage leaks will be dealt with over the next few months. The
leaking is mainly due to pipes "sweating" during high humidity.
Next
Regular Board Meeting
The next meeting is scheduled for Tuesday, February 28, at 7:00
p.m.
ADJOURNMENT
The meeting was adjourned at 8:38 p.m.
EXECUTIVE
SESSION
The
Board met in executive session.
Respectfully
Submitted,
Elizabeth VanderPutten
Acting Secretary for Board Secretary Amy Bertha
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LAUREN MINUTES AND BUSINESS
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