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MINUTES OF THE BOARD OF DIRECTORS
July 8, 2004
The meeting was called to order at 7:30 P.M. in unit 712.
Present were Board members Derek Drummie, Elizabeth VanderPutten, Joseph Morris, Rebecca Kane and Dwight Clark; property manager Walter Krolman; and for a portion of the
meeting engineering consultant Jack McNabb and unit owners Eileen Collins (502) and Brian Larkin (1004)
TREASURER'S REPORT
Net cash available at the end of May was $717,349.35.
For year to date operations, through the end of May:
- total income was $347,828 which is under budget by $12,355;
- total operating expenses were $280,195, which is under budget by $17,443;
- capital expenditures were $3,000.
Certificates of deposit activity during May:
- NONE
Audit Status
The Lauren received an unqualified audit report. There were accompanying recommendations for changes in monthly reporting from our financial management firm, the Koger Management Group.
Reading, Modification, Acceptance of Minutes of 10 June 2004 Meeting
The Board approved the minutes of the previous meeting.
Professional Presentation: Engineering Consultant Jack McNabb
Mr. McNabb presented a comprehensive report on his initial study of the HVAC system. He identified a number of structural design features that make it difficult to operate the HVAC system at an optimal level. For example, the Lauren has a series flow system as opposed to a more optimal parallel flow system. In most tiers at the Lauren, HVAC pipes are 1.25 in diameter. The pipes in the 04 and 11 tier are one inch. A building constructed today would be probably use 1.50 inch pipes. The cooling units (Whalen units) in each unit are also smaller than would be used today.
The consultant did suggest that there are some operating features that could be changed to provide a higher degree of water flow and therefore cooling. Mr. McNabb said, "The system may need to be rebalanced. This should be a relatively easy change."
Mr. McNabb discussed with the Board some potential enhancements to the system that needed further study :
- Rebalancing based on an analysis of need during the summer. "Heating in the winter," he said, "is not the problem. Cooling is."
- Increasing the size of the pipes in the 04 and 11 tiers
- Adding a type of parallel system in the bedrooms of the 04 system
- Maximizing pump output to increase the flow.
- Adding insulation to the ceiling on the tenth floor.
The Board approved the next steps proposed by Mr. McNabb and asked that the next steps also focus on finding low-cost, quickly implemented, immediately effective improvements. The Board asked the manager to convey its approval to Mr. McNabb as soon as possible so work can continue.
ACTION ITEMS
Resident Survey
The Board ask Eileen Collins to draft a survey to send to the residents about their HVAC Issues.
Stairwells and Trash
The board discussed a number of incidents about trash left in common areas. The Board asked the manager to make sure that the staff remove flammable items immediately. Residents may not leave appliances in public areas, nor may they leave items like rugs, boxes and other large items.
COMMITTEE REPORTS
None
REVIEW AND DISCUSSION ITEMS
None
EXECUTIVE SESSION
None
NEXT MEETING
Next meeting will be decided by email based on a calendar that Dwight Clark offered to circulate.
ADJOURNMENT
The meeting adjourned at
EXECUTIVE SESSION
Followed the meeting the Board met in Executive Session.
RESPECTFULLY
SUBMITTED
Elizabeth A. VanderPutten, Secretary
TO SUBSCRIBE
To receive e-mail copies of Board Minutes, send a request to Property Manager Walter Krolman at manager@lauren.org
Minutes and other Lauren information may be found on The Lauren web site http://www.lauren.org/