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The Lauren Condominium Association |
Minutes of the Board of Directors - July 17, 2002
Board President Dwight Clark called meeting to order at 7:45 PM. Present were Board Members Joseph Morris, Elizabeth VanderPutten, and Rebecca Kane. Also present for a portion of the meeting were Roger Hirschland and Susan Duran.
Treasurer's Report
Net cash available at the end of June was
$826,416.23.
For year to date operations, through the
end of June:
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total income was $407,651, which is over budget by $27;
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total operating expenses were $290,369, which is under budget by $57,141;
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capital expenditures were $220,458.
Actual
and budgeted operating expenses differ largely because monthly expense
projections in this year's budget are simply pro-rated annual expenditures and
do not reflect historical monthly spending patterns. Most of the discrepancy is
in the difference between actual and budgeted electricity payments.
No
CD's were redeemed or purchased during June.
The board discussed the fact that some auto payments appear not to have been recorded or debited. The Board asked the property manager to work with the Lauren's financial management firm to ensure that all payments are appropriately recorded.
Action Items
Heating/Air conditioning
The
Board reviewed the report from G&L about the malfunctioning of the air
conditioning system in parts of the building. As the report pointed out,
water temperature varies enormously in the building from the expected level of
about 48 degrees to 55 degrees plus. The company ruled out the pumps or
the chiller itself as the cause of this variation which does result in very high
temperatures in some units. G&L suspects that the cause is either
stuck valves or an imbalance in the water pressure. To further identify
the causes, The Board agreed that G&L should test each unit in the 04 tier
and on the 10th floor for both water temperature and for valves. The Board also
requested that G&L prepare a proposal to balance HVAC flow throughout the
building.
Roofgarden Chair Cushions
The
Board approved the purchase of cushions for the chairs on the roof.
Insurance Policy - A Cost of Terrorism
Insurance
companies are either refusing to write policies for city
Elevator Signs
The
Board noted that elevator signs need to be replaced and asked the property
manager to arrange to have it done.
Trash Room
The Board noted recent problems with people leaving trash in the trash room rather then disposing of it down the chutes and with residents not securely wrapping garbage in sturdy trash bags before disposing of it down the chutes.
Signs
The Board asked Walter to prepare new
signs for trash chutes, where they are missing, and to include on the signs a
simple reminder to residents to securely wrap trash put down the chute.
Reminder
The Board noted that some owners and
residents are leaving garbage in the trash rooms rather than disposing of it
down the trash chutes, failing to place garbage in plastic bags and other ways
making a mess. Particularly in this hot weather, the Board reminds
everyone to please be more careful and considerate.
Hallway Ventilation
The
Board asked the manager to check the adequacy of hallway ventilation and cooling
and to report back as soon as possible.
Basement Level Elevator Lobby Cleaning
The Board noted that the requested that the floor in front of the basement elevator doors is getting quite scuffed and marked up and asked the manager to have it cleaned.
Committee
Reports
Security
Roger Hirschland presented a security committee report. They had three recommendations on which they agreed:
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The board should conduct a thorough walk-through inspection of the building,
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interview staff,
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and conduct a survey of owners.
The
committee recommended a number of other actions that the Board will consider at
the next meetings including the need to review security access policies now that
there are few businesses in the Lauren. The Board asked the committee to
develop the survey and to share it with the Board before distributing.
They also authorized the Committee to interview staff. The Board will schedule
the building tour in early autumn.
Review Status and Discussion Items
ADA Modifications
The Board reviewed a bid of to install the lift in the
lobby. This seemed excessive to all members. The Board is aware of
the need to complete this project, but felt it needed to get another bid or at
least negotiate the bid.
Roofgarden Grill
The Board discussed a proposed grille for the roofgarden but decided to find one that is somewhat less complicated than the one offered. Susan Doran offered to do some research on possible alternatives.
Manager's Report
The Manager responded to questions from Board members.
Meeting Adjournment
The meeting adjourned at 9:50 pm.
Next Meeting
The next meeting is scheduled for August 28th at 7:00 P.M.
Respectfully Submitted
Elizabeth VanderPutten
Secretary