The Lauren Condominium Association
Minutes of the Board of Directors - January 10 and 15, 2002
President Elizabeth VanderPutten called the meeting to order at 7:1OPM on 01/15/02 in the Manager's Office. Present were other Board members Dwight Clark, Ralph Domenick, and Joseph Morris. Property Manager Walter Krolman was in attendance as well as architect Pamela Heyne and owners/residents Lee Rowan and Mark Boultinghouse.
Treasurer's Report
Net cash available at the end of November 2001 is approximately $872,990.Year to date operations (through the end of November)
1. Total income was approximately $738,415 compared to budgeted $749,824.
2. Total operating expenses were under budget by $28,192.
3. Year-to-date capital expenditures were $13,253.
Investment activities in November entailed the rolling over of a one (1) month CD at Amalgamated.
Professional Presentation
Architect Pamela Heyne reviewed the proposals she had previously submitted to the Board regarding ADA (Americans with Disabilities ACT) modifications to several areas of the building. The Board discussed each component and to assist in decision making process conducted an in person review of the lobby area. Ms. Heyne was instructed to proceed as follows:
1. Roof. Secure pricing for two options presented. Board will decide on enclosure options after reviewing pricing.
2. Lobby. Determine if structurally the lift could be recessed in slab so as to avoid installation of adjacent ramp.
3. Lobby. Investigate to see if encroachment into lobby by proposed exterior door setup could be minimized.
4. Railing (Sunderland exit). Proceed as presented.
5. Railing (N Street). Confirm that railing has to project a foot from landing. 6. Garage. Determine if code allows for removal of intermediate doors which would then establish a suitable landing.
Action Items
Audit - The Board accepted a letter of engagement from DeLeon & Stang to perform the 2001 audit. DeLeon & Stang performed the 2000 audit for the association.
Renovation - The Board approved plans submitted by an owner to perform unit renovations.
Engineering Service - The Board accepted a proposal from G & L Mechanical to provide engineering services in 2002. G & L will be asked to thoroughly review the operating efficiency and reliability of the HVAC (heating and air conditioning) system.
Investments - The Board approved the concept of having a professional investment counselor purchase certificates of deposit (CD's) as opposed to it being done in house. In addition to possibly securing higher returns, the advantage of uniform record keeping was cited.
The meeting was recessed at 8:45 PM.
The meeting was reconvened at 8:10 PM on 01/15/02 by President Elizabeth VanderPutten. Present were other Board members Dwight Clark, Ralph Domenick, Rebecca Kane, and Joseph Morris. Property Manager Walter Krolman was in attendance as were Lauren owners Roger Hirschland and John Filice.
Professional Presentation (addendum)
Ms. Heyne will be contacted and asked to provide sites where the two different models of lifts being considered are currently in operation so as to allow members of the Board to do an inspection.
Action Items (continued)
Roof Renovation
The Board reviewed plans submitted by landscape architect Susanne Fyffe. Said plans listed proposed colors for both roofing elements such as pavers, coping, and handrails as well as suggested colors and styles for planters. The Board asked the Property Manager to convey the following instructions to Ms. Fyffe:
1. Colors. Develop a scheme that would utilize warmer earth tones in the brown family so as to allow the Board selection options. Color samples from a paint store "wheel" were listed as good examples of what the Board is seeking.
2. Colors. It was recommended that big, bold colors be avoided.
3. Colors. The concept of minimal contrast amongst the pavers chosen was suggested.
4. Colors. The sample paver provided had substantial while speckling. Confirm that this can be eliminated if desire.
5. Pattern. A question arose as to whether the lighter color paver used could be the predominant color.
6. Durability/Maintenance. The Board seeks input as to how various colors hold up throughout time and what maintenance is required for their upkeep.
7. Fence/Coping. The Board recommends that the fence be lighter than the coping.
8. Planters. If possible locate other manufacturers for price and style comparison.
9. Review. Locations and/or photographs of existing installations should be submitted.
10. Presentation. The Board requested Ms. Fyffe attend the next meeting of the Board.
Meeting Adjournment
The meeting adjourned at 9:15pm. An executive session followed.
Next Meeting
The next meeting of the Board of Directors was scheduled for January 31, 2002.
Respectfully Submitted
Walter Krolman
Property Manager
Acting Secretary
