MINUTES OF THE LAUREN ANNUAL MEETING
MAY 9, 2012

CALL TO ORDER
The 33rd annual meeting of the Lauren Condominium was called to order at 7:35 p.m. by Roger Hirschland, President, Board of Directors. The meeting was held at the Washington Marriott Hotel, 1221 22nd Street NW.

PROOF OF NOTICE OF MEETING
The president reminded owners that they had received a mailed notification of the annual meeting.

READING (OR WAIVER OF READING) OF THE MINUTES OF PRECEDING MEETING
The reading of the minutes from the 2011 annual meeting was waived and those minutes were accepted by unanimous consent of the attendees.

QUORUM
There were 75 residential units and accompanying 18 parking spaces representing 44.3256% of the ownership in attendance at the 2012 Annual Meeting either in person or by proxy to constitute a quorum.

REPORTS OF THE BOARD OF DIRECTORS

President's Report
Roger Hirschland introduced the other members of the board of directors: Treasurer John Filice, Secretary Amy Bertha, First Vice President Elizabeth VanderPutten , and Second Vice President Dwight Clark. Also present at the meeting were Property Manager Walter Krolman; and legal counselors Joe Douglass and Kiran Brar, both of the law firm Whiteford, Taylor & Preston. Mr. Hirschland reported that the building in general was in good shape. Earlier this year bricks did loosen on the facade of the N Street side of the building, however prompt action was taken to remedy the situation and necessary repairs were made. Three new water heaters were installed this past year. After monitoring the water temperature during hours of heavy use, the board decided that a fourth heater would need to be installed. In terms of the redecorating project that was mostly completed in 2009, the new décor appears to be holding up well, except for some scuffs around the elevator entrances and some peeling of paint in certain places. Both issues the board is aware of and addressing. Mr. Hirschland noted that the makeover of the front office is almost complete. He also highlighted some of the improvements from the past year, namely, the acquisition of a new grill and trash receptacles for the roof, installation of flashing safety lights at the top of the driveway, notice boards in the elevator, purchase of new elevator pads, planting of new bushes along 20th Street, and completion of a bike cleanup project. There have been some water leaks this past year; the board and staff are determined to treat any future leak as an emergency and address it as quickly as possible. There are plans to modernize and improve security of the front entryway by replacing the front doors with telescoping sliding doors and installing an electronic entry system. Mr. Hirschland assured owners that every request addressed to the board receives attention and consideration. He thanked the staff for their commitment and efforts, and expressed gratitude to owners for the opportunity to serve on the board.

[For the full text of the president's address see President's Address ]

Treasurer's Report
John Filice reviewed each section of the Annual Meeting Treasurer's Report. The board continues to be pleased with the performance of Morgan Stanley Smith Barney Investment firm. A question was asked regarding the projected cost of the new HVAC system and a timeline for when that installation would begin. As of today, the board is projecting the HVAC replacement costs to be around 2 million dollars and installation is projected to begin in 2016-2017, or later if the current system holds up.

[For the copy of the Annual Meeting Treasurer's Report see Treasurer's Report when available.]

REPORTS OF COMMITTEES
None

ELECTION OF INSPECTORS OF ELECTION
Inspectors of election were not elected given that the board was elected by acclamation

NOMINATION AND ELECTION OF OFFICERS
The following candidates were nominated:

• Amy Bertha
• Dwight Clark
• John Filice
• Roger Hirschland
• Elizabeth VanderPutten

Thomas Zawalich was nominated and declined the nomination. A motion was made to elect the board of directors by acclamation. All were in favor. The following five people were elected by acclamation: Amy Bertha, Dwight Clark, John Filice, Roger Hirschland, and Elizabeth VanderPutten.

NEW BUSINESS

Programmable Thermostats for each Unit
An owner asked about the possibility of installing a programmable thermostat in each unit in order to increase energy efficiency and allow for better temperature control.  This was looked into several years ago, but there was a high installation cost, as a new transformer would need to be installed, along with the new thermostat.  This high installation cost could potentially outweigh any potential gains in efficiency. When the HVAC replacement system is installed, it would come with a programmable thermostat. All owners have the option of replacing their own thermostats in their own units.  Owners who wish to do this are encouraged to discuss the options with Mr. Krolman.

Window Replacement for Increased Energy Efficiency
An owner asked about the possibility of replacing the windows in the building for increased energy efficiency and noise reduction.  All owners have the option of replacing their own windows in their units.  Owners who wish to do so are encouraged to discuss the options with Mr. Krolman.

Smoke-free Building
Mr. Hirschland discussed the sensitive issue of second-hand smoke.  Mr. Douglass described how this is a common issue that many condominium associations are discussing, and he outlined the precedents of other buildings going smoke-free.  The banning of smoking in the entire building by residents and guests could occur through an amendment to the condominium bylaws.  Passing amendments to the bylaws requires an 80% majority of unit owners.  The voting can be done by proxy and in writing. All rental leases would be affected, however current residents would be grandfathered. The president asked for a nonbinding indication of opinion from owners present. The majority of attendees were supportive of a smoke-free building.

It was noted that currently smoking is banned in all public spaces in the building, including the front lobby, stairwells and hallways.  Smoking is allowed on the roof garden and the outside areas around the building.

Cable and Internet Providers
An owner asked if there were any other options for cable and Internet providers other than RCN and Comcast.  Mr. Douglass and Mr. Krolman indicated that Verizon might soon be available in our building.  As soon as other companies are available, Management will notify residents.

ADJOURNMENT
The meeting was adjourned at 8:30 p.m.

Respectfully submitted,
Amy Bertha, Secretary